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中野国際法務綜合事務所
〒530-0041   大阪市北区天満橋2-5-25 若杉グランドビル本館11階
TEL:06-6354-3928 FAX:06-6354-3930 E-Mail:t.nakano@legal-brain.com
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"What to do in case your passport got lost or stolen during staying in
countries outside Japan." June 2, 2003
Good evening. Today, we are going to talk about what to do in case your passport 
got lost or stolen during your stay in countries outside Japan. 

Losing your passport or having it stolen while traveling temporarily outside Japan 
can cost a major scare to anybody. Just imagining what need to go through can 
really be depressing because to be able to come back to Japan, you need to prove 
that you actually carried passport with a valid resident status and reentry permit 
as well. But, there is no need to panic. Just deal with the required procedures one 
at a time. 

First, you need to you're your passport reissued. This is easy if you are in your 
home country when the incident happened, because you can declare your lost or 
stolen passport to the Ministry of Foreign Affairs and have your passport reissued. 
But when your passport got lost or stolen while you are in other countries instead, 
you need to go to your respective embassy or consulate in the country where the 
incident happened and go through the same procedures as when your passport got 
lost or stolen within Japan. The processing might take some time, but you will 
eventually have your passport reissued.  

So, after you got hold of your reissued passport, the next step to deal with is to 
prove that you have a valid resident status and reentry permit to Japan. Of 
course, this information are not existing in the reissued passport. You might think 
that the next thing to do is going to Japan's Embassy in the country where the 
incident happened so as to have the lost information stamped into your reissued 
passport. 

However, that is not the case because all Japanese Embassies don't have any 
control over the data of foreign residence living in Japan. They are not authorized 
to read or manipulate such data on their end. All data regarding foreign residence 
in Japan are controlled and administered by the Immigration Bureau of Japan. So, 
it is the Immigration Bureau that has the power to issue the transfer of 
endorsement of a resident status and reentry permit. 

To prove that you have a valid resident status and a reentry permit to Japan, you 
need to contact your family or friends in Japan. And ask them to apply for the 
execution of acertificate of alien registration from the municipal office where you 
are legally registered. After the municipal office governing your place of residence 
issued the certificate, have your representative bring it to the immigration office 
and apply for the issue ones of another certificate that will endorse the information 
reflected in the certificate issued by the municipal office.

The certificate issued by the Immigration Bureau will then prove the validity of 
your resident status and reentry permit. Your representative can be your family 
member, friend, or an immigration specialist like Mr. Nakano. After the Immigration 
Bureau of Japan issued the endorsement of certificate of resident status with the 
reentry permit stamped on its back page, have your representative send it to you. 

Once you get hold of the certificate, you can return to Japan legally. To avoid 
going through troubles some procedures when your passport got lost or stolen 
regardless of the place of incident, it is advisable to have a copy of your passport. 
Copy all the pages that contain relevant information. This will sure become very 
handy when you need to have your passport reissued or when you need to request 
for a transfer of endorsement of the information contained within your passport. 
Not only should you have a copy of your passport, it is also advisable to keep a 
copy of your alien registration and driver's license. It is best to always bring along a 
copy of your passport, alien registration and driver's license when you go out of 
Japan for a short trip or even just traveling within Japan.  

Well, That's all for today. If you have any inquiry, you can contact Mr. Nakano by 
phone at 06-6354-0900. 06-6354-0900. Or file fax at 06-6354-3930. And of 
course, you can send us a fax at 06-6615-.7651. 06-6615-7651. Or through the e-
mail at "online@cocolo.co.jp", "online @cocolo.co.jp".